What To Write In A Cover Letter – Easy Guide

Among the job opportunities that are flooding in, with people in a rush to grab them, one of these may be your dream job. However, with the advancement of technologies, cover letters and résumé are more demanded now than before.

With the existence of applications, companies can now filter good cover letters from bad ones. This is why you need to know what to write in a cover letter.

If you can get your cover letter right, you’ve got the most significant edge among other applicants vying for that position. Here are the key aspects to include in your next cover letter.


Heading section is a crucial part of your cover letter and should include five things.

Name and Position Applied. Make this your emphasis at the very top of your letter.
Personal Details. You can put this directly below your name or at the right side. This should include all working contact details, such as address, phone number, email, and professional websites.
Date of Application. Beware of company policies as some companies prefer specific date formats. Make sure it’s the date of when you will give the cover letter and not necessarily the time you have written it.
Hiring Manager. Include the proper honorific for the hiring manager, and suffixes if applicable. Don’t forget to include his/her current position below the name.
Name and Address of Company. Spell out the company name, and don’t write it in abbreviated form. Make it at least two lines. The first line can have the Building Name, Street Number, and Street Name. The second line can have the City or State, Country, and Zip Code.
Pro Tip: Keep everything professional. For emails, use an email that has your name only and no other characters. If you have a previous employer and are using a work email, don’t use that either.

For the Hiring Manager section, write out his/her name. If a title or position is not available or known, write down the department or division of the company instead.

Salutation Easy Guide

This is the shortest part of the cover letter, but the vital part in determining your respect towards people. In the salutation part, avoid using “Dear Maam” or “Dear Sir” or any similar ones.

Call out the name of the hiring manager, and be specific. Using the first name or last name or both are acceptable, but if you can try to determine what works best for the company.

If his/her name is not known or given, you can use ‘Hiring Manager’ instead. Using the usual “To Whom It May Concern” also works well and maintains respect towards the company.

Main Body Easy Guide

The main body of your cover letter consists of four paragraphs.

Opening Paragraph. This section acts more of a hook. Write it in a way that tells the reader that you are the best fit for the job.
Second Paragraph. Never use this to boast of your accomplishments. Instead of stating all your assets, the state only your specific assets that are most related to the position you’re applying. Tell them you’re the best at that.
Third Paragraph. Explain in this section the benefits both you and the company will get. Get them to like you more so that both of you can grow together.
Closing Paragraph. Don’t end your main body with common phrases, such as thanking them for their time to read or hoping for their consideration. Instead, invite them to discuss the work matters personally and start your journey together.

Formal Closing Easy Guide

There are various ways you can put a formal closing for your cover letter, and many of them are acceptable. The most common and best to use are:

Thank You,
Best Regards,
Kind Regards,
You can then put your name on the bottom.

You can also add postscripts if it sells for you. For postscripts, tell them something not about the position but related to the job, which could help a lot for the company to grow. This is showcasing your talents beyond what they’re looking for in an employee.

The Bottom Line Easy Guide

Different companies have different ways of sorting out a huge number of applications. One of the most common methods is identifying if the applicant knows what they’re applying. This is the reason why it’s best that you only include anything related to the job position in your cover letter.

Keep it professional, and make it to the top. May the odds be in your favor!